Privacy Policy

Last updated: 10 June 2026

This Privacy Policy explains how VinylPlus® processes personal data in connection with its website, communications, events, stakeholder engagement and related activities.

VinylPlus is committed to protecting personal data in accordance with applicable data protection legislation, including the General Data Protection Regulation (EU) 2016/679 (GDPR).

1. Who we are

VinylPlus is the European PVC industry’s commitment to sustainable development.

For the purposes of this Privacy Policy, the data controller is:

VinylPlus aisbl
Avenue de Cortenbergh 71
1000 Brussels
Belgium
E-mail: helpdesk@vinylplus.eu
Telephone: +32 (0)2 329 51 05

2. What personal data we collect

Depending on how you interact with VinylPlus, we may collect and process the following categories of personal data:

  • Contact details, such as name, organisation, job title, e-mail address, telephone number and postal address.
  • Professional information, such as company, sector, area of activity and stakeholder category.
  • Communication data, such as messages sent to VinylPlus, enquiries, feedback, meeting correspondence and newsletter preferences.
  • Event-related data, such as registration details, participation records, speaker or attendee information, and any dietary or accessibility requirements you choose to provide.
  • Website and technical data, such as IP address, browser type, device information, pages visited, time spent on the website and cookie preferences.
  • Subscription and marketing data, such as newsletter sign-ups, consent records, communication preferences and engagement with VinylPlus content.
  • Publicly available professional information, where relevant to VinylPlus’ stakeholder engagement, policy monitoring, advocacy or communication activities.

We do not intentionally collect special categories of personal data unless this is necessary for a specific purpose, such as accommodating accessibility or dietary requirements at an event, or where you have chosen to provide such information.

3. How we collect personal data

We may collect personal data directly from you when you:

  • contact VinylPlus by e-mail, phone, form or social media;
  • subscribe to a newsletter or other communication;
  • register for or attend an event, webinar, meeting or workshop;
  • request information, publications or support;
  • participate as a speaker, partner, stakeholder or contributor;
  • interact with our website or digital channels.

We may also receive professional contact information from member organisations, partner organisations, event platforms, publicly available sources or stakeholders where this is relevant to VinylPlus’ activities.

4. Why we process personal data

VinylPlus processes personal data for the following purposes:

Communication and stakeholder engagement

We process contact and professional information to respond to enquiries, maintain stakeholder dialogue, communicate about VinylPlus activities, and engage with partners, policymakers, experts, media, civil society, academia and other relevant audiences.

Newsletters and updates

We process personal data to send newsletters, invitations, updates, publications and other communications about VinylPlus, the European PVC value chain, events, reports, policy developments and related activities.

Events, meetings and webinars

We process personal data to organise and manage events, meetings, workshops and webinars. This may include registration, attendance management, speaker coordination, practical communication, participant lists and follow-up communication.

Website operation and improvement

We process technical and usage data to operate, secure and improve our website, understand how visitors use our content, maintain website functionality and manage cookie preferences.

Publications, media and communication materials

Where relevant, we may process names, job titles, organisations, photographs, video footage, quotes or contributions for VinylPlus publications, news articles, event reports, social media posts, videos and other communication materials.

Administration and governance

We process personal data for internal administration, partner coordination, project management, reporting, record-keeping, financial administration, compliance and governance purposes.

Legal and regulatory compliance

We may process personal data where necessary to comply with legal obligations, respond to lawful requests, protect our rights or maintain appropriate records.

5. Legal basis for processing

VinylPlus relies on one or more of the following legal bases under the GDPR:

  • Consent, for example when you subscribe to a newsletter, accept certain cookies or agree to specific use of your image or personal contribution.
  • Contractual necessity, where processing is needed to provide a service, manage participation in an event, or take steps requested by you.
  • Legal obligation, where processing is required by applicable law.
  • Legitimate interests, where processing is necessary for VinylPlus’ legitimate activities, including stakeholder engagement, communication, event organisation, policy dialogue, website security, administration, reporting and the promotion of VinylPlus’ sustainability programme, provided that these interests are not overridden by your rights and freedoms.

Where we rely on consent, you may withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing carried out before consent was withdrawn.

6. Cookies and similar technologies

The VinylPlus website may use cookies and similar technologies to ensure the website functions properly, improve performance, understand visitor interaction and support communication activities.

Some cookies are necessary for the operation of the website. Others, such as analytics or marketing cookies, are used only where permitted by applicable law and, where required, based on your consent.

You can manage your cookie preferences through the cookie settings available on the website. Further information is available in our Cookies Policy.

7. Sharing personal data

VinylPlus may share personal data with trusted third parties where necessary for the purposes described in this Privacy Policy. These may include:

  • website hosting and IT service providers;
  • newsletter and communication platforms;
  • event registration and event management providers;
  • professional advisers and consultants;
  • project partners, where relevant to a specific activity;
  • photographers, video producers, designers and communication agencies;
  • public authorities or regulators, where required by law.

Where service providers process personal data on behalf of VinylPlus, they are required to handle the data only in accordance with VinylPlus’ instructions and applicable data protection law.

We do not sell personal data.

8. International transfers

Some service providers used by VinylPlus may process personal data outside the European Economic Area. Where this occurs, VinylPlus takes appropriate measures to ensure that personal data remains protected in accordance with the GDPR. These measures may include adequacy decisions, standard contractual clauses or other lawful transfer mechanisms.

9. How long we keep personal data

VinylPlus keeps personal data only for as long as necessary for the purposes for which it was collected, including for legal, administrative, reporting and communication purposes.

Retention periods may vary depending on the type of data and the context. For example:

  • enquiry and correspondence records may be kept for as long as necessary to manage the relationship or follow up on the matter;
  • newsletter data is kept until you unsubscribe or withdraw consent;
  • event records may be kept for organisational, reporting and archival purposes;
  • financial or contractual records may be kept for the period required by applicable law;
  • photographs, videos, publications and public communication materials may be kept for archival, reporting and communication purposes, unless removal is required by law or agreed with you.

When personal data is no longer needed, it is deleted, anonymised or securely archived.

10. Your rights

Subject to the conditions set out in the GDPR, you have the right to:

  • request access to your personal data;
  • request correction of inaccurate or incomplete data;
  • request deletion of your personal data;
  • request restriction of processing;
  • object to processing based on legitimate interests;
  • request data portability, where applicable;
  • withdraw consent at any time, where processing is based on consent;
  • lodge a complaint with a supervisory authority.

To exercise your rights, please contact VinylPlus at helpdesk@vinylplus.eu.

If you believe that your personal data has been processed unlawfully, you may also contact the competent data protection authority. In Belgium, this is the Belgian Data Protection Authority.

11. Security

VinylPlus takes appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.

However, no website, e-mail system or digital service can be guaranteed to be completely secure. Users should take appropriate care when sharing personal information online.

12. Links to other websites

The VinylPlus website may contain links to third-party websites, platforms or services. VinylPlus is not responsible for the privacy practices, content or security of third-party websites. We encourage users to read the privacy policies of any external websites they visit.

13. Social media

VinylPlus may use social media platforms such as LinkedIn, X, YouTube, Vimeo or similar channels to communicate about its activities. When you interact with VinylPlus through these platforms, the platform provider may also process your personal data in accordance with its own privacy policy.

14. Photography, video and events

Photographs, video recordings or audio recordings may be taken at VinylPlus events, meetings or public activities. These materials may be used for communication, reporting, archival and promotional purposes, including on VinylPlus websites, publications, newsletters, presentations and social media channels.

Where required, VinylPlus will provide specific information at the event or request consent. If you have concerns about being photographed or recorded, please contact the event organiser or VinylPlus.

15. Changes to this Privacy Policy

VinylPlus may update this Privacy Policy from time to time to reflect changes in its activities, website, legal obligations or data protection practices.

The latest version will be published on the VinylPlus website with the date of the most recent update.

16. Contact

For questions about this Privacy Policy or the processing of your personal data, please contact:

VinylPlus
Avenue de Cortenbergh 71
1000 Brussels
Belgium
E-mail: helpdesk@vinylplus.eu
Telephone: +32 (0)2 329 51 05

Privacy Policy